Reserve a Meeting Room

Irvine Ranch Water District offers meeting room use to nonprofit organizations and residents within the IRWD service area, which includes all of Irvine and portions of Lake Forest, Tustin, Newport Beach, Orange, Costa Mesa, and unincorporated Orange County. 

IRWD is now accepting 2023 and 2024 calendar reservations for the Community Meeting Room and the Duck Club. Please view the online calendar below for available dates and instructions on how to submit your application. 

Please note: any 2024 reservations submitted prior to Nov. 6 are not valid and will need to be re-submitted. 

 

Meeting room reservation instructions

• 1. Review the Guidelines and FAQ (updated Nov. 6, 2023):
  Community Meeting Room Guidelines | FAQ
  The Duck Club Guidelines | FAQ

• 2. Download and fill out the Public Room Application and Use Agreement Form (fillable pdf). To download the form, right-click and save it to your computer. Complete all fields in the form. Provide optional dates in case your priority choice is not available. A live signature is required. 

• 3. After completing your application, submit it via email to CommunityRelations@IRWD.com. You MUST attach your application form as a PDF. Include in the subject line of your email: your organization or contact name and the purpose of your event.

IRWD meeting rooms are extremely popular and availability is limited. Reservations are accepted on a first-come, first-served basis using the email timestamp on completed and qualifying applications. 

Please allow up to five business days for a response. You will receive an email advising whether or not your reservation request has been approved or if more information is required. If your application is incomplete or submitted improperly, it will be removed from the queue until it is complete. 

SUBMITTING A MEETING ROOM REQUEST DOES NOT GUARANTEE A RESERVATION.

 

Time slots available

Please request only the hours you need for your event, including setup and breakdown. You are not required to select the full timeslot. 

* Extended hours for 2024.

 

Additional details

Meeting room details, photos and virtual tours are available. Private tours are not available at this time. 

The Duck Club is not available during the month of February 2024, due to upgrades. No reservation requests will be accepted for that month. 

 

The primary purpose of Irvine Ranch Water District’s meeting facilities is to conduct agency business for the benefit of IRWD’s customers. When the facilities are not being used for IRWD business, IRWD makes some of them available for use by the ratepaying public within its jurisdiction on a first-come, first-served basis, no more than once a month per person, residence, group and/or organization, and subject to certain eligibility requirements. IRWD imposes reasonable and necessary restrictions on using its facilities to avoid the appearance that it is endorsing a specific issue and to maintain neutrality.